The black and white photocopier has long been a necessary office fixture, second only to the water cooler. It only requires one toner cartridge (black) to create black & white, or monochrome, copies, and is referred to as black & white, or mono. At its most basic level, technical simplicity. Today's photocopiers and multifunctional gadgets, on the other hand, do more than just copy your papers.

Even entry-level machines can print, scan, and fax with these multifunction devices or all-in-one printers. The most modern devices can digitise your paper workflow by scanning documents and providing scan to email features, allowing you to securely communicate information digitally from the paper original to the receiver fast and improving cooperation.

Basic features:

• Built-in Wifi Connection
• One-sided printing
• Some models can copy / print as many as 150 pages per minute
• Etc.

Colour photocopiers, unlike mono photocopiers, can make colored copies. This sort of photocopier can also make black and white copies, giving it a lot of versatility.

The toners used in these photocopies are cyan (c), magenta (m), yellow (y), and black (k), which are sometimes referred to as CMYK printing. On the CMYK color spectrum, these photocopiers can create a wide range of colors. Colour photocopier technology has advanced dramatically over the last few decades, and they are now complex devices capable of performing a wide range of functions, assisting in the improvement of office operations. This technology has progressed in recent years to include mobile and tablet printing, cloud storage, and even more complex functions.

Ricoh, Sharp, Lexmark, RISO, Toshiba, and HP are among the top producers of colour photocopiers.

Basic features:

• Double sided printing
• Mobile and tablet printing
• Cloud storage
• Etc.

For organizations who don't have a lot of space or don't perform a lot of printing on a daily basis, a desktop photocopier is the ideal choice. These photocopiers do exactly what they say on the tin: they're small enough to fit on a desk and come with a slew of extra features all packed into one little package. Because the machinery required to feed A3 paper through a photocopier would make the device too huge and heavy to sit on a desk, most desktop photocopiers only accept A4 paper.

Desktop photocopiers are available in a variety of configurations, from the most basic to the most complex. The most recent desktop copiers are multifunction, combining a scanner, printer, and photocopier into one unit. If your organization still wants fax capabilities, some even have the option to fax.

These photocopiers are typically significantly less expensive than bigger floor-standing office photocopiers. Desktop photocopiers perform the same functions as bigger photocopiers, and some of the latest models even print at faster speeds than many floor-standing machines.

Basic features:

• HP PageWide 586dn prints at up to 70ppm
• Accept A4 paper
• Print at fast
• Etc.

Office photocopiers are larger, floor-standing machines. These machines can handle higher volumes and print at faster speeds than desktop photocopiers, as well as scan, copy, and fax.

If you select advanced finishing features, your machine will also be able to sort, staple, hole punch, and bind your documents. Office photocopiers are intended for use by larger work groups, and being a shared device, they can be equipped with print management software such as Papercut MF and Equitrac to track users' printing habits.

Most small and medium businesses will use office photocopiers because of the convenience, printing speed, and affordable price.

Basic features:

• Scan, copy and fax
• Automatic document feeders (ADF)
• Multipurpose trays
• Etc.

Multifunction printer are also cutting-edge, allowing you to engage with colleagues and clients more effectively through document sharing and workflows. Scan to email technology allows you to securely communicate information from the paper original to the receiver fast and simply, allowing you to cooperate more easily.

The terms "photocopier" and "multifunction printer" are frequently used interchangeably. This is because printers and copiers have evolved over the last decade to include printing, scanning, and faxing capabilities, making them "multifunctional."

Basic features:

• Tablet-like touchscreen interfaces
• Scan to email
• Customized apps
• WiFi connectivity
• Etc.

It's crucial to consider the size of the paper you'll be printing on when selecting an office photocopier. Although most people print on A4 paper, some firms will require an A3 photocopier to produce specialized projects like posters, spreadsheets, or marketing materials.

You might be able to get more functionality out of an A3 photocopier, so think about what you want to print before deciding on an A3 or A4 machine.

Larger paper sizes are handled by A3 photocopiers (a piece of A3 paper is twice the size of a sheet of A4). They are larger machines than their smaller siblings, and they are more popular among businesses with specialized photocopying requirements. Departments of research and development, designers, planners, and engineers are among those that require a photocopier with high-speed printing capabilities.

Basic features:

• Fast print, copy and scan speeds
• Unsurpassed mobile and direct print functionalities
• Etc.

The digital photocopiers is generally the ideal choice for corporate use, despite the fact that there are various different types of copy machines on the market today. The digital copier, which is based on scanning documents, generates a high-quality printed copy, is frequently easier to maintain than other types of copiers, and may be very cost-effective to run.

Traditional analogue photocopiers have been superseded by digital photocopiers. The paper capacity of these photocopiers is higher than that of their analogue counterparts. They're also multipurpose, which means they can perform more than just photocopying. Scanning, faxing, and printing are all capabilities of digital photocopiers.

Basic features:

• Duplex print and duplex scan A3-sized paper
  
• Plus paper more in the multipurpose tray
• Colour laser multifunction device
• Etc.

An office photocopier that prints at 20 to 30 pages per minute may not be enough for businesses with huge workforces. Instead, these businesses may opt for a high-volume photocopier that can print up to 50 pages per minute. High-volume photocopiers are also suited for use in reprographics, print, and mailing rooms, where they may print constantly throughout the day.

Some internal marketing departments may require a high-volume photocopier to print more complicated and appealing publications. Choosing a high volume photocopier can help you answer your needs swiftly and efficiently while also ensuring that you can make high-quality copies at a high rate.

Basic features:

• Printing upwards of 50 pages per minute
• Copy, print, scan, fax, email and built-in mobile connectivity
• Etc.