How do you share confidential documents internally in the company?

Mention how you always employ access control, safe storage, and transmission. It is crucial that you use passwords, firewalls, and encryption to restrict access to any information that is stored digitally. This is crucial when the data is stored on portable, compact storage devices like USB drives that are easy to lose.

You must make sure that passwords are secure and frequently updated if you plan to use them to restrict access to sensitive data. Many firms make the error of using passwords that are easy to guess, so you should avoid doing the same if you want to protect your sensitive data. Combining upper- and lower-case letters with special characters is the best way to create passwords.

It's one thing to safely store confidential documents on your own property, but it's crucial to deliver them in a secure way if necessary. If you need to deliver physical documents, it's a good idea to use a reputable courier service or, ideally, have someone from your organization deliver them for you. You can use email or utilize a file sharing tool to send digital documents to a recipient. It's crucial to select a trusted service provider and to encrypt the documents if you utilize a file-sharing tool.

Sample Answer:

An encrypted document management system is used to manage all secure papers in my current job. Both version control and viewing permissions are handled by this. We send the storage location's link whenever we share a document. If the other person has insufficient access, they still won’t be able to view the document even if they have the link.